Loan Policy

The Poeh Museum loans objects to other non-profit institutions and museums, so long as the borrowing institution meets the terms and requirements of the Poeh Museum.

1. A formal written request from the borrowing institution must be made. The written request should include the exhibition title, the period of the loan, and the individual responsible for the logistics of the loan.

2. The borrower is responsible for insuring the items for full value in accordance with a current evaluation. If the object(s) need to be appraised by a licensed appraiser; the borrower is responsible for payment.

3. In the event of total loss of any or all of the loaned objects, the borrower will reimburse the Poeh Museum the full value in accordance with the current estimated value provided by the appraiser.

4. In the event of partial loss or damage to any or all of these objects, the borrower will pay for necessary repairs, restorations, replacements, conservation, and labor.

5. A Certificate of Insurance must be provided to the Poeh Museum prior to the loan.

6. The loaned items, from the time of departure from the Poeh Museum until they are returned and inspected by the Poeh Museum Staff, are at the risk of the borrowing institution.

7. Objects borrowed shall be given the proper care and handling to insure against loss or damage. The borrower agrees to meet any special requirements for installation and handling.

8. All objects borrowed from the Poeh Museum must be kept in stable, curated conditions, environments.

9. All borrowing institutions are required to provide a Facilities Report (as defined by the American Association of Museums) before the loan is active. It is the responsibility of the Poeh Museum Curator to review the Facilities Report and to approve or disapprove of the environment of the borrowing institution (special consideration is given to climate, security, qualifications of staff and lighting).

10. Before the item(s) leaves the Poeh Museum, the Poeh Museum Curator completes a condition report. Upon return of the item(s) a second condition report is completed before the object is returned to storage.

11. It is agreed to by the borrowing institution that the object(s) will not be cleaned, repaired or altered in any way, by the borrower, except with the written permission of the Poeh Museum Director.

12. Loans may be extended only by written agreements of both parties.

13. Packing and transportation shall be arranged by the Poeh Museum in counsel with the borrower. Unpacking and repacking must be done with the same materials and boxes and the same method as the objects were received. All packing and transportation costs shall be borne by the borrower.

14. The borrower may photograph the objects covered by the loan agreement solely for record, publicity purpose, and for reproduction in exhibit catalogs. Photo credits for loaned objects should read. “Courtesy of the Pueblo of Pojoaque – Poeh Museum, Pojoaque, NM.”

15. The Poeh Center and the Poeh Museum reserves the right to cancel the loan agreement and recall the object(s) at any time.

16. The Poeh Museum requires the borrowing institution to complete the “Agreement for Outgoing Loan Form”(attached),which in turn must be approved by the Poeh Museum Director.


Research Access | Access Restrictions | Loans | Collecting Priorities | Image Reproduction | Image Publication